Get paid on time — withoutthe awkward reminder chase.
QubrixMail automates payment reminder emails from your Excel invoice list — every reminder reviewed and approved by you before it reaches your client. Professional. Personal. Effective.
Chasing payments is uncomfortable. Not chasing them is worse.
You did the work. The invoice is overdue. But you don't want to seem pushy, so you wait — and wait — until it's three weeks late and now the conversation is really uncomfortable. The solution isn't more patience. It's a system that sends a calm, professional reminder on day 3, day 7, and day 14 — all reviewed by you, all coming from your own email address. Not a bot. You.
How QubrixMail solves it
Everything you need — nothing you don't.
Schedule reminders at Day 1, 7, 14, 30
Set a sequence of escalating reminders for each invoice. QubrixMail fires each one at the right time — patient at first, firm when needed.
Edit before every send
Review the draft reminder before it goes out. Add a personal note, change the tone, or attach the original invoice. Never send something you didn't read.
From your real email — not a billing platform
Clients see your name and email address. A personal reminder from you carries far more weight than a generic invoice platform email.
Upload from Excel in seconds
No CRM import. Just add client name, email, invoice amount, and due date to a spreadsheet and upload. Done in 2 minutes.
Track payment status
Mark invoices as paid, pending, or disputed. See at a glance which clients still owe you and which reminders are queued.
Zero accidental sends
Every reminder requires your explicit approval before it reaches a client. Tight control over sensitive payment communications.
Get started in minutes
No onboarding call. No complicated setup.
Log your unpaid invoices
Client, email, amount, due date, and follow-up schedule in your Excel sheet.
Upload to QubrixMail
The system auto-schedules each reminder based on your dates.
Approve each reminder
On the scheduled day, you get a preview of the email. Edit or approve.
Get paid faster
The reminder lands in your client's inbox — from you, personally.
Common questions about payment reminder email tool
Most invoicing tools (FreshBooks, Zoho, QuickBooks) send reminders from their own domain in a generic format. QubrixMail sends from YOUR email address, with a message you've personally reviewed and approved. Clients respond very differently to that.
Yes — you edit the email before approving it. Add any customisation: late fee percentage, legal notice, escalation language, or a softer personal note.
No. Every email is written conversationally, reviewed by you before sending, and comes from your actual email address. It reads and feels like a personal nudge — because it is.
Yes. You can have different follow-up schedules for different clients or invoice types — just set the dates in your Excel sheet.
You can cancel any pending approval before it sends, or simply mark the invoice as paid in the dashboard to remove it from the queue.
Free Resource
Get the free Excel Follow-Up Template
The exact .xlsx format QubrixMail uses — pre-formatted and ready to fill in. Plus weekly automation tips.
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Start collecting payments faster.
Automate your first payment reminder sequence in under 5 minutes. Free plan available.
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