The follow-up tool built forfreelancers who hate CRMs.
Upload your client list to Excel, set follow-up dates, and QubrixMail reminds you to send — with a pre-drafted email ready to approve. No CRM. No learning curve.
Great freelancers lose deals because of bad follow-up systems.
You finished the discovery call, sent the proposal, and then... nothing. Not because you didn't care — because you got busy on another project and lost track. The client went with someone who followed up twice. QubrixMail is the system that does the tracking for you, while keeping you in the loop before anything gets sent.
How QubrixMail solves it
Everything you need — nothing you don't.
Works with Excel you already have
No new CRM to learn. Add a follow-up date column to your existing client spreadsheet and upload. Done.
Every email needs your OK
Nothing sends automatically. You get a notification, review the draft, make any tweaks, and approve. Your relationships, your voice.
Sends from your real inbox
Clients see your name and email address — not a marketing tool. Replies land in your inbox like normal.
AI-drafted emails
QubrixMail drafts a contextual follow-up email based on your client details. Edit it or approve it as-is — saves 15 minutes per client.
Schedule weeks in advance
After a discovery call, set a 3-day, 1-week, and 2-week follow-up in one upload. Never manually track it again.
Free plan available
Up to 50 scheduled emails free. No credit card. Upgrade only when you need more.
Get started in minutes
No onboarding call. No complicated setup.
List your clients in Excel
Name, email, message context, and follow-up date. One row per follow-up.
Upload once
Drop your .xlsx into QubrixMail. Every row is scheduled automatically.
Approve on the day
You'll get a notification with a pre-drafted email ready to review.
Send with one click
Approve — it lands in your client's inbox from your email address.
Common questions about client follow-up email tool for freelancers
No — and that's the point. QubrixMail is specifically for people who live in Excel and don't want to learn a CRM. You get the automation without the complexity.
You can edit the subject, body, and recipient right before approving each email. Nothing sends without your explicit go-ahead.
No. The email comes from your real Gmail or Outlook account, in your voice. QubrixMail just makes sure you don't forget to send it.
Absolutely. Most freelancers use it for: proposal follow-ups, project check-ins, invoice reminders, onboarding nudges, and lead nurturing.
Free up to 50 scheduled emails. Paid plans start at a flat monthly rate — check the pricing page for current plans.
Free Resource
Get the free Excel Follow-Up Template
The exact .xlsx format QubrixMail uses — pre-formatted and ready to fill in. Plus weekly automation tips.
No credit card. Unsubscribe any time.
Win more clients. Follow up every time.
Set up your first client follow-up sequence in under 5 minutes. No CRM, no complexity — just Excel and one click.
Get Started Free